View clerk of courts' internal audit webpage for the official road assessment petition results.

By using the guidelines provided in the Citizens' Standards, we help communities improve their subdivision roads. The standards were developed to find a realistic solution for many subdivision roads which have low PCI (pavement condition index) scores with the goal of providing quality roadways maintaining 20-year lifespans.

Resources

Citizens' standards resolution, 2009

Transportation, maintenance, & operations standards, Office of the County Engineer, 2016

Road assessment program, 2017

Common estimates for road repairs range from $374,000-$1,046,000/mile. The below table gives a breakdown of costs.

Identifying & Approving Road Assessment Projects

The process begins when either a resident or a homeowner’s association makes a request to our office for improvements to their existing roadways.

• Qualified project coordinators preform inspections of the associated roadway & outline their findings in an official report to our office.
  • This report also includes the professional recommendation for the any applicable improvements.
• The individual or group who made the request is invited to review the report to determine whether the process should more forward to the petition step.

Continuing To the Petition Step

• Our office will mail a petition to all property owners within the assessment area.
  • Our mailing includes a self-addressed, stamped envelope for convenient return.
• Petitions are opened & counted 60 days after the date of the mailing.
• The clerk's auditing department counts the petitions & prepares an official report of their findings.

Majority Votes In Favor of the Project

• A local engineer or engineering firm is retained to evaluate the project.
  • This individual or firm then recommends the type of construction necessary to complete the project & develops construction plans to complete the project.
• These same plans are then provided along with a scope of work to Procurement Services.
• Procurement Services conducts a bidding process for the project as mandated by state law.
• A final public hearing is scheduled.
  • During this final public hearing, county staff present the proposed project to the county commission & public comment is recorded.
  • The county commission then publicly discusses approving or denying the project.

Identifying annual road assessment projects per PCI

This annual process begins with a presentation of five potential PCI (pavement condition index) projects identified by the county's Office of the County Engineer.  

• Qualified project coordinators & engineers perform inspections of the associated roadway & outline their findings in an official report to our office.
  • This report includes the professional recommendation for any applicable improvements along with the PCI scores.

PCI meeting & workshop 

• A publicly noticed meeting is held for each prospective PCI project to notify & engage those residents that would directly benefit from each proposed project.
  • The county's subject matter experts present an explanation of the propose project to allow the residents directly affected a change to see the project as planned.
  • Residents & the county commission are encouraged to ask questions of the project coordinators & our department.
• The county commission then holds a PCI workshop to publicly define each proposed project for consideration. 
  • Each proposed project that is approved by the county commission is then publicly noticed as an invitation to bid.
  • Any proposed project that is not approved by the county commission is closed & no longer pursued.

Project bidding process

• Once the project's bid is awarded to a vendor, the design stage begins & is overseen by a qualified/licensed engineer who is contracted with our organization.
• Once the designed project is approved, separate bids are publicly noticed as necessary for project completion.
  • Per state & federal contract laws, our Procurement Services team receives official bids, scores the bids received per standardized qualifiers, & selects to which bidder each project component should be awarded.
    • Bids are typically awarded to the lowest price received from a qualified bidder.
• Once bids are awarded, a final project cost is calculated, & a second, publicly noticed meeting is held.

Final public hearing

• Upon completion of the second publicly noticed meeting, a final publicly noticed meeting (called a hearing) is scheduled & conducted before the county commission.
  • Each proposed project that is approved by the county commission is then moved into the construction phase of the project.
  • Any proposed project that is not approved by the county commission is closed & no longer pursued.

Our office has agreements with the following communities to mow at least portions of the following subdivisions on a routine basis:

• Indian Meadows 
• Northwood Unrecorded
• Ocala Waterway Estates Unrecorded
• Paradise Farms
• Pine Run Subdivision
• Rainbow Park Units 1 & 2
• Rolling Ranch Estates - Hills of Ocala 
• Woods & Lakes Subdivision
• Stonecrest 
• Deer Path Estates Phase 1&2
• The Hamlett at Sherman Oaks
• Rainbow Lakes Estates MSD